Job Detail

Muslim Hands International – Afghanistan MHAF is an International Relief and Development NGO, established in the United Kingdom in 1993 with the objective of providing relief and emergency services and long term sustainable development projects in a cultural, ethical, effective, efficient and transparent manner. Muslim Hands International - Afghanistan works both directly and with partners in over 50 countries worldwide carrying out short and long-term projects in emergency relief, Health, WASH, Education, Protection, shelter, safe water, and TVET programming and a particular intervention of Advocacy and Peace in Afghanistan only. MHAF has been awarded Investor in People (2000, 2004 & 2007) and has also been accredited with Quality Management Systems Standard ISO 9001:2000. The organization is also a signatory to the International Federation of the Red Cross and Red Crescent Movement, and various NGOs in Disaster Relief and the main sources of funding of the organization are individual donors, trusts, institutions and DFID.

Muslim Hands International - Afghanistan obtained formal registration from the Ministry of Economy in Afghanistan with registration No. 141 in 2005, and is now firmly established with its Headquarters in Kabul, and is fully engaged in relief and development activities in different parts of the country. The work of Muslim Hands in Afghanistan involves; improving the lives of the poor and vulnerable through the provision of education, health, WASH, Protection, Livelihood, advocacy, Agriculture and other specialized projects e.g. rehabilitation of the disabled, water purification and sanitation schemes, orphan sponsorship scheme, income generation activities and emergency aid/relief activities in Afghanistan. The Afghanistan head office operates in 21 provinces through the head office in Kabul and regional and provincial offices in the respective regions and provinces of Afghanistan. The organization is running and operating by 25 professional core and full time personal of MHAF in its head office in Kabul and each regional office of MHAF deals with a large number of paid and volunteer staff member’s entire the country.

Job Overview/Summary:

The HR Manager manages a team of HR staff based in Kabul Main office to ensure high quality and efficient staff onboarding, staff contracts management, orientation, performance management, employee relations, code of conduct compliance, employee engagement and staff care. The HR Manager reports directly to his line manager and CD.

The HR Manager will support the Line Manager to adapt and implement MHI overall policies, initiatives and practices and contribute to maximize staffing resources and performance, promote a positive organizational culture, minimize risk and ensure effectiveness & efficiency of HR work flows.

RESPONSIBILITIES

HR Leadership & Management

• Manage all HR functions for Afghanistan-based staff. The HR Manager tasks including but not limited to: Orientation, Staff contracts and contracts renewal administration, leaves administration, performance management and staff exit management.
• Manage and administer the whole process of staff performance evaluation cycle, by conducting trainings and following up on the progress of the whole process.
• Review & validate the recruitment requisition forms; to ensure accuracy, completeness and compliance with MH-AFG’s policies and procedures before being submitted to Line Manager.
• Being focal point for social safety & security matters of the employees of MH-AFG.
• Lead exit management process to ensure seamless and smooth transition for departing employees.
• Conduct exit interviews with exiting staff, generate exit reports, analyze the gaps and share outputs with Line Manager and other stakeholders and suggest improvement plans.
• Oversee HR-related administrative duties and ensure compliance with existing legal, governmental & Donors’ reporting requirements.
• Manage employee relations disputes, complaints and conflicts in a professional manner with the aim of empowering employees and supervisors to have the necessary tools, resources and knowledge to resolve conflicts in a positive reinforcement manner.
• Act as impartial investigator and/or mediator (where applicable) when dealing with misconduct reports to ensure equitable and fair procedures are taking place in line with our internal policies & Afghanistan labor law.
• Follow-up disciplinary measures and related employment law matters are properly applied and advise supervisors in determining appropriate disciplinary plans of action.
• Conduct and organize the MH-AFG code of conduct trainings, performance evaluation and any required training on Quarterly basis for all Kabul based MH-AFG staff.
• Carry-out daily HR-related administrative duties such as managing staff contracts and contract renewal, generating employee’s reports and executing compliance-related activities with all existing legal and government reporting requirements.
• Managing and supervising the on-boarding and orientation process for national and international staff to welcome new and transferred employees ensuring that they have the tools and knowledge needed to perform their job properly and get engaged within the Organization, Assuring the proper arrangements of new staff equipment’s (ID, laptop, phone ...Where applicable).
• Following and review of staff probation period performances.
• Issuing employee’s official letters (non-salary related).
• Liaise, coordinate and communicate efficiently with the Recruitment, Compensation & Benefits team members Field HR to ensure a timely and proper flow of work and exchange of needed HR information.
• Other duties assigned by supervisor.

Staff Performance Management and Development

• Coach, train, and mentor HR staff with the aim of strengthening their technical capacity, exchanging knowledge within the team and providing professional development guidance.
• Supervise and mentor direct-report staff, including communicating clear expectations, setting performance objectives, providing regular and timely performance feedback, and providing documented semi-annual performance reviews.
• Provide constructive feedback and counsel on appropriate career paths and professional development.
• Promote and monitor staff care and well-being; approve and manage all leave requests to ensure adequate coverage.
• Ensure to conduct biannual training need assessment (TNA).
• Plan and organize capacity building programs for the MH-AFG staff.
• Propose and ensure the T&D related costs are included into the budget
• Conduct Training Need Assessment and develop a Training Plan for the staff to ensure that the staff capacity is built to better manage activities and achieve set objectives.

Communications

• Communicate frequently and regularly on HR changes, initiatives, programs and offerings.
• Model and encourage active practice of the principles of the “MH-AFG standards for professional conduct”.
• Maintain a healthy and empowering office environment that encourages open, honest and productive communication among MH-AFG staff.
• Prepare progress reports, monthly reports, analytics reports, and HR initiatives.

Interested afghan candidates should submit their updated CV (Please rename your CV ONLY by your First & Last name) to the attention of following email address; (hr@af.mhworldwide.org)

Also mention the vacancy number (MHAF/HRM-020/24) in the subject line of your email, if not mentioned your application will not be considered.

Please DO NOT send us heavy-sized files such as your certificates or recommendation letters at this stage.

Only shortlisted candidates will be contacted for further recruitment procedures.